Criminal Record
Validation Procedures
e-VERIFILE.COM
uses the following procedures to "validate" criminal record
information prior to reporting them to a client:
1) First, all
criminal record history information must be matched to the subject
of the search through the use of multiple identifiers. That means that
a "verified" criminal record match is based on at least two
identifiers. Those identifiers may include (but are not limited to)
a combination of any three of the following items: subject's full name,
date of birth, social security number, resident address (es), middle
name, driver's license number, physical description, etc.
Note: We will report a criminal record as a "verified" match
if the court record reflects the subject's name and social security number.
2) In addition, all criminal record information reported by the
court researchers are placed into a specialized Public Record Department.
This unit is supervised and staffed by individuals with a paralegal or
criminal justice background. It is their function to thoroughly review
the findings of the court researchers in order to determine if sufficient
information and identifiers were provided. If it is determined that insufficient
information or identifiers were returned by the researcher, then he/she
will be asked to go back and try and obtain the additional information
required. If the researcher cannot find or locate the additional information
needed, then our data provider's staff will employ a number of measures
to secure the additional information. Those measures include the following:
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a) Direct
contact with the Clerk of Courts Office to see if they can provide
us with the required information / identifiers; we may also request
that the court provide us with copies of a particular court record
in order to conduct a thorough examination of the information;
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b) We
may pull a national SSN Trace to develop any address information
that may match with information found in the court records;
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c) Direct
contact with either the Dept. of Corrections, District Attorney's
Office, or the Parole / Probations Dept., to try to obtain the
information necessary to verify and match the record with that
applicant;
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d) In
some cases, we may also pull a state driving record in order
to obtain other identifiers from the State DMV that may match
with information found in the court records.
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3) Finally, the
paralegal staff reviews the criminal record information found by the researcher
to determine if the time frame and disposition of the record is permitted
under Federal and/or state law to be reportable.
Note: Under some
state laws, only felony convictions can be reported for the last 7-year
period. In others, specific guidelines regulate the release and use of
criminal records where the conviction was overturned, or where the individual
was granted first offender status, etc. we make sure that information in
our reports meet both Federal and individual state guidelines, thereby
providing an extra measure of diligence on the part of the end-user (client).
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